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With so many powerful project management tools available today, managing multiple projects has become easier and less complicated. 

Are you new to project management? Looking for the best project management tools to start with? If yes, then this article is for you. Here is a list of the top 10 project management tools with their key features and pros and cons.  

  1. Trello
  2. Asana
  3. Jira
  4. Zoho Projects
  5. Wrike
  6. Monday.com
  7. ClickUp
  8. Airtable
  9. Workzone
  10. Teamwork

A project manager‘s job requires a lot of effort. Managing a team through the initiation phase until the project closure can be extremely challenging, especially if you are handling a large team. The larger the project, the more complex it is to manage.

According to PWC, 77% of high-performing projects use project management software 

Project management tools can help you to organize your project activities and make the job easier for everyone in your team.

What are project management tools?

If you are still wondering what are project management tools and their purpose, here’s an overview.

Let’s start from the basics. 

What do project management tools do?

Project management tools are designed to help you manage and organize tasks effectively. PM tools are not only beneficial for managing projects but also for enhancing team productivity. project managers but also for other members of a team to keep track of project progress and enable data sharing. 

Important activities like project planning, budget monitoring, team communication, timeline tracking, performance monitoring, etc can be easily managed with the help of these tools. 

These project management tools or software packages are available for purchase or can be used online free of cost. PM tools differ according to their features and pricing.  

Key benefits of using project management tools

Project management tools can play a crucial role in the successful completion of a project. Most well-performing organizations are making use of one or more types of project management software to manage team activities. 

Let us now look at the key benefits of using these tools. 

Benefits of Using Project Management Tools

1. Trello

Trello

Source

Trello is a very user-friendly web-based project management software that relies on the principles of the Kanban framework. Trello is ideal for collaborative tasks, as it allows you to visualize tasks in a to-do format. 

The key components of Trello include sharing boards, cards, and lists which can be used across teams. Trello has four pricing options viz Free, Standard, Premium, and Enterprise. The paid versions offer better features like automation and admin controls.

Pros:

  •       Gives Instant Notifications
  •       User-friendly Interface
  •       Simple Pricing Structure
  •       Easy Task Scheduling with Boards & Cards

Cons:

  • Always Need Internet Access can be a drawback for teams working on multiple projects. 
  • Doesn’t Work Well for Bigger Projects 
  • Limited Storage for File Uploads can hinder productivity in software development projects. 
  • Cannot Edit or Change Comments  

2. Asana

Asana

Source

Asana is a cloud-based project management tool that helps you to plan and organize your work. It allows you to track tasks, deadlines, and resources effectively.  

You can easily monitor the progress of your project with the help of dashboards and reports, ensuring that everyone in the loop stays informed. Through the Asana platform, you can assign tasks to other team members and set deadlines.  

Asana offers three pricing versions viz Free, Premium, and Enterprise with a paid plan starting from $9.99/month.  

Pros:

  • Software is Very Easy to Use 
  • Best Collaboration Features 
  • Efficient Task Management 
  • Integrates Easily with Other Apps 

Cons:

  • Overwhelming for Small & Single Projects 
  • Limited Task Assignment Features 
  • Lacks Time Tracking Features 
  • High Learning Curve for New Users can be a challenge when adopting new task management software. 

8 Essential project management soft skills

3. Jira

Jira

Source

Jira is a popular project management tool developed by Atlassian. Although it was originally developed as a tracking tool for software developers, later it became popular among many other non-IT industries as well.  

It is used for tracking issues, monitoring task progress, and other work updates. Jira allows teams to plan, monitor, release software, pull reports, and automate various tasks.  

Jira Software pricing has four plans namely – Free, Standard, Premium, and Enterprise.  

Pros:

  • Highly Suitable for Agile Project Management
  • Helps Teams to Collaborate Easily
  • Provides workflows for teams of all sizes
  • Easy & Quick Integrations with Other Apps

Cons:

  • Configuration is challenging & time-consuming 
  • User-Interface is not friendly 
  • Doesn’t Allow Users to Download Reports 
  • Jira has a limited file size of up to 10 MB, which can affect project information sharing. 

4. Zoho Projects

Zoho Projects

Source

Zoho Projects is one of the best cloud project management software that helps you track tasks, collaborate, and communicate effectively. This project management tool works well with all types of projects – small or large, simple or complex. 

It features Gantt charts which allow you to track project progress and break down projects into small, actionable tasks and milestones. These Gantt charts can also be used for the effective management of resources. 

Zoho Projects has a free plan for up to 3 users and 2 projects and two other paid plans starting from $5/user/month. 

Pros:

  • Suitable for both small-scale & large-scale projects 
  • Billing and time-tracking features are essential for effective project management and keeping everyone in the loop.  
  • Helps to automate recurring tasks 
  • Integrates with other Zoho products & Third-party products 

Cons:

  • High learning curve for new users 
  • Too many features in task management software can be overwhelming for users. 
  • Need Improvement in search functionality 

5. Wrike

Wrike

Source

 

Wrike This software is a highly robust and versatile project management software that helps teams collaborate and manage projects faster. The tool makes use of Kanban boards, lists, and Gantt charts to create visual project timelines. Wrike allows easy integration with third-party apps like Dropbox and Google Drive, making it a versatile project management platform. 

Wrike has a free software version that can be available to up to 5 users. The paid versions such as Professional, Business, and Enterprise plans come with advanced functions.  

Pros:

  • Flexible Project Templates 
  • Robust App with Multiple Features 
  • Great for Tracking Project Progress 
  • Easy Integration with Third-Party Apps is essential for improving productivity in project management. 

Cons:

  • Difficult to Navigate for New Users 
  • Confusing User Interface 
  • Expensive Compared to Other PM Tools 
  • Lack of Default Filtering Features  

6. Monday.com

Monday.com

Source

Monday.com is an award-winning Project Management tool with a simple and intuitive interface. It is an ideal tool for workflow automation and visual project management.  

Monday.com offers a centralized communication and document management platform for team members. It is integrated with excellent analytical and reporting features. 

Monday.com offers a free trial plan for up to 2 members and has 3 other paid plans starting at $8/month per user. 

Pros:

  • A Simple & Intuitive Interface is crucial for effective project information management. 
  • Advanced analytical & reporting functions can help break down your project into smaller tasks for better management. 
  • Smart Integration with Other Management Tools
  • Easy Onboarding of New Members  

Cons:

  • Not Suitable for complex projects
  • The software has Only Paid Plans 

7. ClickUp

ClickUp

Source

ClickUp is another powerful cloud-based PM tool that helps you to plan, schedule and manage tasks all in a single centralized platform. It includes many useful features like checklists, task templates, filters, search functionalities, calendars, Gantt charts, etc.  

ClickUp facilitates effective communication between the project team members with the help of chat and commenting features. ClickUp also allows you to create customized dashboards based on your project requirements. 

ClickUp offers a free plan with all basic features and an Unlimited plan starting at $5/user/month.  

Pros:

  • Free plan allows unlimited users
  • Highly customizable features
  • Easy Integration with other tools like G Suite, Slack, etc
  • Time estimates for automatic scheduling

Cons:

  • Too many features can confuse new users
  • Need to improve the user interface 
  • Limited storage for free plan

8. Airtable

Airtable

Source

Airtable is a spreadsheet model software that is suitable for tracking inventories and creating to-do lists. It has a centralized database to help a team collaborate and work efficiently. The simple grid-view interface allows you to store, organize and share data. It is a perfect tool designed for the food industry, but it can be customized to suit other businesses as well.  

Pros:

  • Simple & Easy to use 
  • Highly customizable software
  • Offers multiple views for the base to enhance project management and keep everyone in the loop
  • Limited automation and integration features can restrict the efficiency of risk management in projects. 

Cons:

  • Lacks focus on collaboration & communication
  • More of a database management tool
  • Doesn’t present a consolidated view of projects
  • Pricing is costly

9. Workzone

Workzone

Source

Workzone is a cloud-based software designed to help individuals and organizations manage and control their work. It has features for team collaboration, documentation, reporting, resource management, and time tracking. Workzone facilitates the generation of automated email reports with project status. 

Workzone has three pricing plans namely Team, Professional, and Enterprise with a starting price of $24/user/month.  

Pros:

  • Highly Versatile & Powerful
  • Effective Reporting Features
  • Best Time-tracking Functionality enhances productivity in software development tasks. 
  • Project Dashboard Offers an Overview of all Projects

Cons:

  • Higher Learning Curve for Beginners
  • Only Paid Plans are Available 
  • Dashboard Lacks Visual Appeal
  • Limited Search Features

10. Teamwork

Teamwork

Source

Teamwork is an efficient project management solution designed to create smarter workflows. It is very easy to use and gives valuable insights regarding the team’s performance. You can assign low, medium, or high priorities to tasks in Teamwork. This project management tool gives a Gantt-style visual presentation of your projects.  

Teamwork is widely used in diverse industries like IT, telecom, healthcare, retail, sports, e-commerce, and more. Teamwork can be installed in both iOS and Android systems and through the web.  

Teamwork offers a Free Plan for small teams up to 5 members and also 3 other paid plans starting at $10/month per user. 

Pros:

  • Simple & Intuitive Interface
  • Plenty of Customization Features
  • Real-time view of project updates
  • Efficient time-tracking tools

Cons:

  • Not suitable for complex projects
  • Limited features available for free plan
  • No PDF or image markup tools

Final words on project management tools

We hope that this list of top 10 project management tools for 2023 was informative and useful for you. With so many options out there, choosing the right software for your business can be very challenging. As times change, business needs will also change. Hence, it is always a great idea to note down your project-specific needs and look for suitable collaboration tools based on them.  

For instance, if you are looking for free project management software with basic features, you can consider options like Trello, Asana, or Teamwork.  

If you are managing a large project you may use tools such as Zoho Projects or ClickUp.  

While Wrike is ideal for marketing projects, Jira is designed for projects that follow Agile methodology. 

FAQ

What are the best project management tools in 2025?

The best project management tools in 2025 include software like Microsoft Project, Asana, Trello, Monday.com, and ClickUp, which offer various features for project planning, task management, and workflow optimization.

How do I choose the right project management software for my team?

To choose the right project management software for your project team, consider factors like the size of your team, specific project goals, task management features, and whether you need free project management tools or premium options.

What features should I look for in a project management app?

Look for features such as task management, project tracking software, collaboration tools, reporting capabilities, and integrations with other productivity tools to ensure the project runs smoothly.

Are there free project management software options available?

Yes, there are several free project management tools available, such as Trello and Asana, that provide basic task management and project tracking features suitable for small teams or individual use.

How can project management tools improve productivity?

Project management tools enhance productivity by streamlining communication, enabling better project planning, and providing visibility into task assignments and project performance, helping ensure every project stays on track.

What types of project management software are available for agile methodologies?

For agile methodologies, you can use tools specifically designed for agile project management, such as Jira and ClickUp, which provide features like sprint planning, backlog management, and task tracking.

How do project management tools help in managing project deviations?

Project management tools help in managing deviations from the project plan by providing real-time project tracking, allowing project managers to identify issues early and adjust resources or timelines accordingly.

What are the key benefits of using online project management tools?

Online project management tools offer benefits such as remote access, collaboration among team members, real-time updates, and integration with other productivity software, making them essential for modern project teams.

Can project management software be used for software development projects?

Yes, project management software can be effectively used for software development projects, providing tools for task management, version control, and agile planning that are crucial for successful project execution.

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